1: Registrations close when available competition spaces are full.
2: Entrants must create a short film that must include all required elements and the required line of dialogue must appear in the film as given.
3: Entries will be judged by the Roxy5 judging panel comprising of professionals from the Greater Wellington film and media industries.
4: Entrants are to be a team of students from Year 7 to Year 13 from primary, intermediate or secondary schools within the Greater Wellington Region that have registered to participate.
5: Each participating school must register by completing and returning the Registration Form which is available at www.roxy5.nz/register.
6: The registered participating schools will receive notification of the two required physical objects and one required line of dialogue that must be included in the films.
7: Entries must be original and created exclusively for the Roxy5 Short Film Competition 2018.
8: Films can be no longer than five minutes in length including titles and credits.
9: The judging criteria are equally weighted between storytelling, creativity, originality (including innovative use of the given elements and line of dialogue), screenplay, performance and entertainment value.
10: Films must begin with a card displaying: NAME OF SCHOOL, CLASS, INDIVIDUAL FILMMAKERS, TEACHER (OPTIONAL) AND THE FILM TITLE.
11: Films must end with “Made as part of the Roxy5 Short Film Competition 2018”.
12: Films entered must the equivalent of a G or PG-rated film. As part of the competition, all films will be sent for classification at the Film & Literature Classification Office.
13: Film format must be within the following:
- Video Codec: h.264
- Audio Codec: AAC-LC
- File extension: mp4 or mov
- Framerate: 24fps or 25fps
- Resolution: 1024 x 576 (SD), 1280 x 720 (HD), 1920 x 1080 (HD)
- Aspect Ratio: 16:9
- Pixel Aspect Ratio: 1.0 (Square Pixels)
- Field Order: Progressive playback only
- Video Format: For those shooting on analogue or webcam systems your entry must be output at 24fps or 25fps (frames per second), and be set within a 16:9 frame.
- Video Bitrate: Variable bit rate encoding no higher than 10 megabits per second. We recommend the following bitrates for highest quality at the following frame sizes:
- 1280 x 720: 8 megabits per second (i.e 8mb/s or 8000 kb/s)
- 1920 x 1080: 10 megabits per second (i.e 10mb/s or 10000 kb/s)
- Audio Bitrate: 192 kilobits per second (i.e 192 kb/s)
- Audio Sample Rate: 48kHz (ie - 48,000 Hz)
- Media: A USB stick with suitable drive format of FAT32 or NFTS (no Mac drives)
14: Films must be submitted online by sharing only with Roxy5 via VIMEO or by submitting your entry on USB stick to Peter at Capital E before the cut-off Tuesday 1 May 2018 at 5.00pm. No other forms of submission will be accepted. Please ensure you notify us via email once your film has been submitted via VIMEO so we can track your entry.
15: The 10 finalist teams will be invited to come and view their film at the Red Carpet awards ceremony at The Roxy Cinema on Wednesday 30 May 2018.
16: Schools must retain all original film media. If selected as a nominee, a USB stick with drive format of FAT32 or NFTS will be requested to be provided containing the film in HD or best quality possible which will be converted by the Roxy to a DCP for screening. The USB stick cannot be returned.
17: Films must not have been previously shown to the public or made available on the internet (ensure your submission is made through a secure online Vimeo link, not made available to the public).
18: MET and Capital E reserves the right to refuse any entry in its sole discretion. No entry may contain unlawful, obscene, objectionable material or any libellous, sexually explicit, disparaging or other inappropriate content. No film containing advertising material (e.g. to promote a product or service) will be accepted.
19. Any student who is related or connected to a MET or Capital E team member is entitled to enter a film in to the competition, but this must be declared to the panel of Judges. The potential for a perceived conflict of interest needs to be declared and the nature of the relationship needs to be transparent so the panel know how the student and team member are connected.
19a. The Producers of the competition are separate from the Judging Panel and the judging processes focuses on creativity rather than proficiency. Capital E and MET team members will keep competition details confidential from all entrants, including those they may have a relationship with.
19b. All entrants are encouraged to be resourceful and ask for advice from professionals/adults, but the entrants must make the film themselves – this also applies to any entrants who are related to team members and film industry professionals. All teams can use experienced actors who are family or friends of the schools with prior approval from Capital E and MET. Actors must work in a voluntary capacity on screen, but no must not be remunerated for their work.
20: MET and Capital E reserves the right at any time during the competition to remove or disqualify any film when it believes, in its sole discretion, that the entrant has: (i) infringed any third party's copyright; (ii) does not comply with these Terms and Conditions; (iii) failed to obtain the necessary consents as set out in these Terms and Conditions.
21: There is a cash prize of $3,000 for the Best Film – Senior school winner and $1,500 for the Best Film – junior school winner. All finalist entries will be converted into a DCP for exhibition on the Roxy cinema screen. The winning team(s) will go on to have their films remade with Capital E as well as industry professionals.
22: The decisions of the judges and MET and Capital E are final and no correspondence or discussion shall be entered into.
23: The competition is open to short films of all genres and all production techniques, including animation, documentary, drama, experimental or artist film and hybrid work.
24: The entrant must be the original creator of the film and must have obtained the necessary permissions for the inclusion of copyrighted music and/or images within the film. The film must not infringe the rights of privacy and publicity, copyright, trademarks or intellectual property rights of any person or organisation.
25: If the entrant uses any material or elements in the film which are subject to the rights of a third party, the entrant must obtain prior to submission of the film, the necessary consents from such party to enable MET and Capital E to use and showcase the film. Such consent(s) shall be at the expense of the entrant. A non-exhaustive list of such material or elements include: name, voice and likeness of any person appearing in the film, location shot e.g. specific building, any props and set dressings and any audio and/or audio-visual material which the entrant does not own. Example Talent Release Forms and a Location Agreement Release Form is available on the competition website and in the Roxy5 Short Film Competition Booklet which may be used by entrants to obtain any necessary consents.
26: If any actor appearing in the film is a minor, the entrant shall obtain the necessary consent from the minor's parent or legal guardian.
27: This competition is only open to residents of New Zealand.
28: By entering this competition, entrants agree that MET and Capital E may: (i) showcase their films, or any part thereof, on the Roxy5 website, on the Capital E website, at the Roxy Cinema, national and international film festivals, and may be screened as part of any Capital E National Arts Festival plus at any other media in connection - therefore ; (ii) use their names, likenesses, photographs, voices, sounds and/or biographical information and films, or any part thereof, for advertising, publicity and promotional purposes without additional compensation.
29: The entrant agrees that MET and Capital E shall not be liable for any claims, costs, liabilities, damages, expenses and losses arising out of (i) MET and Capital E's use of the film; (ii) the entrant's participation in the competition; (iii) technical failures of any kind including but not limited to problems or delays arising from software or equipment malfunctions or computer viruses; (iv) any events outside MET and Capital E's reasonable control. Nothing in this clause shall be construed to exclude or limit MET and Capital E's liability for death or personal injury caused by negligence or any other liability which by law cannot be excluded or limited.
30: This Agreement shall be governed by and construed in accordance with New Zealand law and the parties submit to the exclusive jurisdiction of the courts of New Zealand.
31: Any film entered in or resulting from entry in to the competition remains the Intellectual Property of the student film-maker(s). Miramar Events Trust and Capital E reserve the right to submit the completed remade films in to Capital E’s National Festival of the Arts. Films may also be submitted to other festivals and platforms, in prior agreement with the students involved. Miramar Events Trust and Capital E share the right to use any film for promotional, educational or any non-commercial purpose.