1: Registrations will open on 30th November 2018 for the 2019 Competition! 

2: Entrants must create a short film with the underlying theme being about telling Kiwi Stories. Film must include all required elements and the required line of dialogue must appear in the film. Application of theme and key elements is very much open to creative interpretation!. Guidance may be given by friends and family members, however all films must be produced and made solely by the students participating in the school team – this includes all aspects of the production process. 

3: Entries will be judged by the Roxy5 judging panel comprising of Miramar Events Trust (“MET”), Capital E and professionals from the Wellington film and media industries.

4: Entrants are to be a team of students from Year 7 to Year 13 from primary, intermediate or secondary schools within the Greater Wellington Region that has registered to participate.

5: Each participating school must register by completing and returning the Registration Form which is available at www.roxy5.nz/register.

6: Each registered school will be able to access exclusive online candid film making tips from respected Film Production / Post Production personnel.

7: The registered participating schools will receive via email notification, by Thursday the 1st of February 2018, the two required elements and one required line of dialogue that must be included in the films. 

8: Entries must be original and created exclusively for the Roxy5 Short Film Competition.

9: Films can be no longer than five minutes in length including titles and credits.

10: The judging criteria are equally weighted between: storytelling, creativity and originality including innovative use of the given elements and line of dialogue and the theme, screenplay and performance and entertainment value.

11: Films must begin with a card displaying: NAME OF SCHOOL, INDIVIDUAL FILM MAKERS, TEACHER (OPTIONAL) AND THE NAME OF THE FILM. 

12: Films must end with “Made as part of the Roxy5 Short Film Competition 2018”.

13: Films entered must the equivalent of a G or PG rated film. Schools are responsible in ensuring all content is appropriate for a general viewing audience, please contact us if you have any questions or queries on this.

14: Film format must be within the following:

  • Video Codec: h.264 
  • Audio Codec: AAC-LC 
  • File extension: mp4 or mov 
  • Framerate: 24fps or 25fps 
  • Resolution: 1024 x 576 (SD), 1280 x 720 (HD), 1920 x 1080 (HD) 
  • Aspect Ratio: 16:9 
  • Pixel Aspect Ratio: 1.0 (Square Pixels) 
  • Field Order: Progressive playback only 
  • Video Format: For those shooting on analog or webcam systems your entry must be output at 24fps or 25fps (frames per second), and be set within a 16:9 frame. 
  • Video Bitrate: Variable bit rate encoding no higher than 10 megabits per second. We recommend the following bitrates for highest quality at the following frame sizes: 
    • 1280 x 720: 8 megabits per second (i.e 8mb/s or 8000 kb/s)
    • 1920 x 1080: 10 megabits per second (i.e 10mb/s or 10000 kb/s)
  • Audio Bitrate: 192 kilobits per second (i.e 192 kb/s) 
  • Audio Sample Rate: 48kHz (ie - 48,000 Hz) 
  • Media: A USB stick with suitable drive format of FAT32 or NFTS (no Mac drives) 

15: Films must be submitted online by sharing only with “Roxy5” via VIMEO or by submitting your entry on USB still to Kristy at The Roxy Cinema before the cut off of 5pm Friday the 6th May. No other forms of submission will be accepted. Please ensure you notify us via email once your film has been submitted via VIMEO so we can track your entry.

16: All teams who submit their completed entry on time will be invited to come and view their film during our red carpet finalists awards ceremony at The Roxy Cinema on Wednesday the 18th May 2016. 

17: Retain all original film media. If selected as a nominee, a USB stick with drive format of FAT32 or NFTS will be requested to be provided containing the film in HD or best quality possible which will be converted by the Roxy to a DCP for screening. The USB stick will not be returned. 

18: Films must not have been previously shown to the public or made available on the internet (ensure your submission is made through a secure online Vimeo link, not made available to the public).

19: MET and Capital E reserves the right to refuse any entry in its sole discretion. No entry may contain unlawful, obscene, objectionable material or any libellous, sexually explicit, disparaging or other inappropriate
content. No film containing advertising material (e.g. to promote a product or service) will be accepted.

20: MET and Capital E reserves the right at any time during the competition to remove or disqualify any film when it believes, in it’s sole discretion, that the entrant has: (i) infringed any third party's copyright; (ii) does not comply with these Terms and Conditions; (iii) failed to obtain the necessary consents as set out in these terms and conditions.

21: There is a cash prize of $4,000 for 1st place and $1000 for runner up. All entries will be converted into a DCP for exhibition on the Roxy cinema screen. The two winning teams will go on to have their films remade with the fantastic team at Capital E.

22: The decisions of the judges and MET and Capital E are final and no correspondence or discussion shall be entered into.

23: The competition is open to short films of all genres and all production techniques, including animation, documentary, drama, experimental or artist film and hybrid work.

24: The entrant must be the original creator of the film and must have obtained the necessary permissions for the inclusion of copyrighted music and/or images within the film. The film must not infringe the rights of privacy and publicity, copyright, trademarks or intellectual property rights of any person or organisation.

25: If the entrant uses any material or elements in the film which are subject to the rights of a third party, the entrant must obtain prior to submission of the film, the necessary consents from such party to enable MET and Capital E to use and showcase the film. Such consent(s) shall be at the expense of the entrant. A non-exhaustive list of such material or elements include: name, voice and likeness of any person appearing in the film, location shot e.g. specific building, any props and set dressings and any audio and/or audio-visual material which the entrant does not own. An example “talent release form” and “location agreement release form” is available on the competition website which may be used by entrants to obtain any necessary consents.

26: If any actor appearing in the film is a minor, the entrant shall obtain the necessary consent from the minor's parent or legal guardian.

27: This competition is only open to residents of New Zealand.

28: By entering this competition, entrants agree that MET and Capital E may: (i) showcase their films, including the remade version of the winning films, or any part thereof, on the Roxy5 website, at the Roxy Cinema and may be screened as part of the Capital E National Arts Festival in 2019 plus at any other media in connection - therefore ; (ii) use their names, likenesses, photographs, voices, sounds and/or biographical information and films, or any part thereof,  for advertising, publicity and promotional purposes without additional compensation
The entrant agrees that MET and Capital E shall not be liable for any claims, costs, liabilities, damages, expenses and losses arising out of (i) MET and Capital E's use of the film; (ii) the entrant's participation in the competition; (iii) technical failures of any kind including but not limited to problems or delays arising from software or equipment malfunctions or computer viruses; (iv) any events outside MET and Capital E's reasonable control. Nothing in this clause shall be construed to exclude or limit MET and Capital E's liability for death or personal injury caused by negligence or any other liability which by law cannot be excluded or limited.

29: This Agreement shall be governed by and construed in accordance with New Zealand law and the parties submit to the exclusive jurisdiction of the courts of New Zealand.